CCKT Constitution Updates

Mar 14, 2022

Re:  Draft Revised CCKT Constitution (2022)

In January this year, the CCKT Board completed a review of the 2004 CCKT Constitution and through considerable discussion has drafted up the Draft Revised CCKT Constitution (2022) for consideration and a vote by the CCKT Membership at the Annual General Meeting on April 6, 2022.

The current CCKT Constitution (2004) requires that notice and a copy of the proposed amendments be sent to the CCKT membership at least two weeks before the members meeting on April 6, 2022.

Here is a  link to a PDF version of the Draft Revised CCKT Constitution (2022).  The proposed amendments have been underlined in the attached Draft.  The Board plans to present the Draft Revised CCKT Constitution (2022) for discussion and a recommendation for approval by the membership.

As a member, you are welcome to share any questions or comments at the meeting or before the meeting via email to:    brucecraig@sympatico.ca

Amendments (from the 2004 CCKT Constitution)

Amendments to this constitution may be made at the Annual General Meeting or at a General Meeting providing the membership have been given two weeks notice of the proposed amendment.  A two-thirds majority vote of the members present will be required.

Concerned Citizens of King Township (CCKT)
Constitution
(Approved June 8, 2004)

The organization, Concerned Citizens of King Township, is incorporated under the Corporations Act of Ontario as a not-for-profit corporation.

Mission Statement

Our mission is to protect the natural heritage features of King Township and to promote sustainability in our communities with a strong voice that engages and advocates for the community.

Goals

1.  Inform and build public awareness about environmental issues specific to King Township.
2.  Foster and support actions that maintain the rural character of the Township and protect its environment.
3.  Promote an environmentally responsible vision for growth that supports healthy, sustainable communities now and for the future.
4.  Support responsible planning that protects and values our natural heritage.

Objectives 

1.  Organize regular meetings, events and outings around the Township on relevant topics, bringing in informed guest speakers.
2.  Facilitate community input to provide an open forum where members can express views on matters affecting the Township.
3.  Monitor Township council agendas and meetings.
4.  Organize all candidates’ meetings for elections at all levels of government.
5.  Lead, sponsor and participate in events that promote preservation and enhancement of the natural environment.
6.  Establish and improve channels of communication including social media.
7.  Build relationships with various levels of government and the media, and communicate with appropriate official bodies in support of CCKT views and positions.
8.  Establish partnerships and network with other community organizations where common concerns need to be discussed and acted upon.
9.  Research, compile and share accurate information with various levels of government, media and citizens.
10.  Support King Township and area residents and groups on relevant issues to CCKT’s mission.
11.  Raise funds for the purpose of supporting the CCKT mission, goals and related activities.      

Affiliation

CCKT is a non-profit organization: it is not affiliated with any political party.

Membership
1.  Voting membership is open to all residents or property owners in King Township.
2.  Non-voting associate membership is open to all others who subscribe to the principles supported by the CCKT.
3.  Honorary membership may be awarded by majority vote of those present at a meeting of the Board of Directors.
4.  Life membership may be obtained for a fee set at the Annual General Meeting (AGM).
5.  All memberships, except for life memberships, shall be for the calendar year.

Annual Membership Fees

Fees shall be determined by a majority vote at the AGM, applicable to the next fiscal year.

Fiscal Year

The fiscal year shall be from January 1st to December 31st.

Governance

1.  The organization shall be governed by a Board of Directors (Board) with no fewer than seven members and no more than twelve members, who shall be elected at the AGM and shall hold office for one year or until the next AGM.
2.  The Executive Officers of the organization shall be elected annually from among and by the Board at the first meeting of the Board following the AGM.
3.  The Board may appoint someone to fill the position of a Director who has resigned during the year.
4.  The Executive Officers of the organization shall be:
–– Past Chair (if this person continues on the Board)
–– Chair
–– Vice-Chair
–– Treasurer
–– Recording Secretary
–– Membership Secretary
5.  These officers may make necessary decisions between board meetings.  Those decisions may be ratified by the Directors at the next Board meeting.

Committees

1.  Committees may be formed and assigned specific responsibilities.  Their recommendations must be approved by the Board.
2.  Committees may be comprised of both Board members and non-Board members and shall include at least one Board member.
3.  The Nominating Committee shall consist of three members with at least one Board member and one non-Board member.

Meetings

1.  The Annual General Meeting will be held once every fiscal year, but not more than eighteen months after the last AGM.
2.  The Board shall meet at the call of the Chair a minimum of six times a year.
3.  A minimum of three meetings of the general membership, which may include the AGM, should be held each fiscal year at the call of the Board.

Quorum

1.  A quorum for a meeting of the Board shall be at least 50% of the Directors.
2.  A quorum for a meeting of the general membership shall be twenty if a vote is being held.

Representation
The Board shall have the authority to appoint a spokesperson to represent the organization.

Signing Officers

Designated signing officers for the organization will be the Treasurer and one other Executive Officer.

Audit
At the AGM an auditor may be appointed for the coming year.   
An annual financial statement shall be presented for approval at the AGM.

Amendments
Amendments to this constitution may be made at the Annual General Meeting or at a General Meeting providing the membership have been given two weeks notice of the proposed amendment.  A two thirds majority of the members present will be required.

Dissolution
In the event that this organization is dissolved, remaining funds shall be disposed of in accordance with the wishes of the remaining members, as expressed by a simple majority at a General Meeting.  There shall be two weeks notice of this motion and no quorum is required.